Contracts Officer - Notes
Bruce Barbour - October 2020
I am making available the notes that I prepared over the
years related to my work as a Contracts Officer in
Victorian Local Government.
The reason that I make this available this is in the hope
that others who are at the start of their career in the
same field will find it useful. It is part of my
philosophy that information gained should be passed on for
the benefit of those that follow - to push the stone
forward up the hill (even if it is only to roll back down
to the bottom - who knows). To not do so is a waste.
When I accidentally began work as a Contracts Officer
there was no document or course that I found that covered
all the information that a Contracts Officer needs to know
to perform their job. That information was largely picked
up as the job was performed - information from colleagues,
from short courses on aspects of the works and from doing
the job - and also previous related work experience.
Having a document that had most of the basic information
that a Contracts Officer should know in the one place
would have been very useful. It is, of course, not
sufficient by itself - nothing beats the experience gained
while doing the job.
Officer Notes - Version 1
The MS Word document "Contracts Officer - Notes" (Version
1) is based on my work in local government in Victoria,
Australia, so some of the legislation and regulation
mentioned will not apply to other locations or
organisation. However most of what constitutes good
tendering practice is widely applicable.
For anyone not in a procurement role or other related
type work I offer this document as a possible cure for
insomnia which, I am sure you will agree, is a good
service in itself.
If you intend to read and in anyway use this document
please note the disclaimer I have included early in the
document (page 2).
I have also provided a tender
evaluation spreadsheet template. Only use if you
fully understand the operations of the spreadsheet and
have determined that it is suitable for the way that you
and your organisation performs tender evaluations. Adjust
as necessary to suit your tender evaluation processes.
Note that there are a number of hidden sheets and also
hidden rows on some sheets. Please investigate these.
Disclaimers similar to the Contracts Officer Notes apply.
If you want to comment on the document or suggest
additions, modifications or corrections (that's right -
tell me where you think I may have erred - if I agree I
will change it), or to simply tell me how you are using
the document, please email